Skip to content

Graduation Preparation

Graduation vs. Commencement

The language can sometimes be used interchangeably but “graduation” is used to describe the completion of your academic work and degree, while “commencement” refers to the celebratory event.  As you prepare for graduation and commencement, there are steps you will need to take to ensure your academic program is complete (degree requirements, diplomas, name changes, post-graduation plans, etc.) and in addition you are prepared for commencement (caps & gowns, ticket requests and how your name will be read as you cross the stage).  Please read the following instructions which will help you prepare for both graduation and commencement.

Graduation Checklists

Graduation checklists are a personalized degree audit which summarizes your degree progress.  On the Law School Intranet site under the "Course Tools" tab you will find your graduation checklist for review. These lists are for informational purposes only; it is your responsibility to verify your graduation requirements using your unofficial transcript. The Registrar's Office will contact graduating students by email, in the third week of February to confirm graduation requirements and any concerns with students not graduating on time.

Diploma Name Verification

Your legal name is required for your law school diploma, the commencement program booklet, and your student record (all three must use your legal name and must be the exact same).  This is also the name which will be used with your Bar Exam Certification of Graduation. We ask that you confirm your legal name by logging into the Law School Intranet, select the “Community” tab, and choose “Commencement” from the side navigation menu.  To view and verify your name as it appears on record, select the “Diploma” tab. This feature allows you to request a change to the way your legal name is displayed (include or exclude your middle name/initial, change the case upper/lower case of certain letters, etc.).  Preferred names will not be used unless supporting legal documentation is provided to support the inclusion of a preferred name.

If you have not verified your information by the following deadline, we will use your name as it is currently listed on your student record.  All deadlines are campus deadlines so that diplomas and programs can be printed 0n schedule.  No exceptions to this deadline will be made. 

Deadline to submit name verification:  TBA

Post-Graduation and Bar Exam

Most graduates will sit for a Bar Exam following graduation. To be eligible to sit for a Bar Exam, the Law Registrar must file proof of graduation with the State Bar on behalf of each graduate. Each State Bar has a unique deadline and process by which the Law Registrar will certify you as a graduate. Please use the Intranet Commencement option to note your post-graduation plan (if you do not plan to take a Bar exam, please note this in the Intranet as well) so we can begin our process to prepare the necessary certification documents.

Commencement Program Booklet

Guests and graduates will be provided with a Commencement Program on the day of the celebration.  In the booklet, your undergraduate degree is listed with your name.  Please check this degree and school for accuracy in the Intranet Commencement under the “Prior Schools/Degrees” tab.  If you would like other degrees listed (Masters, Ph.D., etc.) you will need to supply the Law Registrar's Office with an official copy of your transcript which confirms you received the degree.  We cannot list degrees unless you an official transcript is received in our office by TBA

A list of your law school related activities, awards, and scholarships are printed in a special section of the commencement program under your name. This information is also on the Law School Intranet. Please choose from the list provided, any activities, awards and scholarships that apply to your Law School career only. If you have a law school achievement you want to add which is not on the list, you may include it in the request line (all requests will be reviewed). Please be sure to review the activities which fall alphabetically under “King Hall” or “ABA” and “Law Student Association” as many activities have a formal title beginning with their governing entity.  Because we are under a print deadline for the commencement program and diplomas, the deadlines will be firm.  No exceptions will be made.

Deadline to submit activities and awards: TBA

Commencement Speakers

The King Hall Class Representatives for the graduating class will facilitate the nominations, ballots and selections of various commencement positions including faculty speaker, student speaker and faculty marshals (hooders). Students participating in the commencement ceremony should review their email for important notifications related to the selection of the commencement speakers and marshals.

Deadline to submit nominations for faculty speaker and marshals:  TBA.
(Formal ballot/voting will occur after this date)

Deadline to submit audition video file for students wanting to speak:  TBA.
(Formal ballot/voting will occur after this date)

Ceremony Details

The Commencement App on the Intranet allows you to enter your commencement ticket request, contact information for commencement photo proofs, and provide notes and helpful hints about the pronunciation of your name so that it can be read correctly as you cross the stage.  You may use a preferred name rather than your legal/formal name for when you cross the stage.  Please use the intranet fields for preferred name and phonetic spelling to record both your preferred version of your name and any phonetic notes, tips or hints which might help the announcer to clearly say your name.  Using cues such a “sounds like”, “rhymes with” or using a combination of CAPS and lowercase to indicate where the emphasis should be placed when saying your name aloud are all helpful cues.  The information used for this purpose will not update your student record or change you legal name on file.

Deadline to submit ticket requests:  TBA

Announcements

Announcements can be ordered online at the UC Davis Bookstore website.  Some customization is allowed on announcements for special activities and awards.  Your order will ship within two days and estimated ship time is up to five days. For Grad Pack pricing and/or information on availability of class rings and portrait photography, please visit the UC Davis Bookstore website.

Academic Dress

The academic attire for participants in the ceremony is a doctoral gown and tam with a purple tassel. Academic hoods are provided by the Law School the day of commencement and are distributed to students before they cross the stage. The hood is the possession of the School of Law and must be returned to the School of Law immediately following the ceremony. Hoods are available for purchase for those who want to keep a hood after graduation. See Purchasing Academic Hoods, below.

How to order cap and gown

Rental includes keeper tam, rental gown, and keeper tassel. Gowns can be rented with purchase of grad pack or rented on its own. Purchase of Grad Pack offers the best discount. Online ordering will be available beginning February 9th, at the UC Davis Bookstore website. Click on Cap & Gown or Grad Pack button to get to the order form which will give you a choice for JD and LL.M. gowns. If you do not pre-ordered by the deadline, you must contact the Commencement Coordinator at the bookstore to arrange to place your rental order in person.

Deadline to order cap and gown:  TBA

Deadline to order announcements and other items: See bookstore website for details.

Picking-Up Orders

All bookstore orders will be delivered to King Hall. Tams, gowns, and tickets will be available for pick up in the Career Services Office the week prior to commencement. You will be notified by e-mail when you can pick them up. If your order includes a Grad Pack, it will be delivered for pick-up with your cap and gown. For Grad Pack pricing and/or information on availability of class rings and portrait photography, please visit the UC Davis Bookstore website.

Timeframe for order pick-up:  TBA

Purchasing Academic Hoods

If you choose to purchase your own hood rather than borrow the Law School hood, academic hoods are available for purchase. Students can access and print the order form by clicking on the following link: (Purchasing Academic Hoods).   The bookstore normally carries a limited supply of new JD hoods in stock, but they can also be special ordered at no additional cost if they run out. In order to have one in time for our ceremony, orders should be placed by a date to be announced.