Event Request

Indicates required field

This form is required to reserve space at UC Davis School of Law (King Hall).  Please fill out the form below and a member of our events and/or facilities teams will be in contact with you. Check the COWS website for current room/space availability. Selection of certain form options will bring up additional questions. Please contact [email protected] with any questions.

Personal Information

Organization Information

Please provide the name of the group you represent and/or the one who is requesting this event/room reservation.
Please provide the name of the law school-affiliated person in charge and attending day of (see policy below).

Details

This will display publicly on Law School screens around the building (King Hall), unless you indicate differently in the comments below. For study room reservations, indicate title as “Study Group” or “Interview." * Title is limited to 100 characters in length.
Request Type
I am requesting a room for an event (event will have food, guests or need Facilities/IT assistance).
I only request to reserve a room and will not be holding an event, serving food, inviting guests or needing Facilities/IT assistance. (eg. departments or student organizations needing rooms for small meetings).
I am requesting to reserve a study room. I understand I may reserve one for up to 2 hours. I understand I must have more than one student in the room (names of students should be placed in the comments) unless I am using it for a job interview.
I am requesting to host a table at one of the law school's tabling locations.

Dates & Times

Check the Community Online Web Scheduler (COWS) for room/space availability prior to filling out the date, time, and room information below. If you'd like to make a same-day request, please visit the Dean's Office.
Day Start Time End Time Room
Date Flexibility

When we review your request we'll use this in selecting an alternative if your selected date/time/room is unavailable.
The day(s) of the event are flexible.
The time of the event is flexible.

Event Details

Briefly describe your requested event:
Will there be King Hall alumni or highly visible/public people invited as speaker or attendees?

Services

Will you serve food?
You are responsible for disposing of any trash/recycled items that do not fit in (overflow) the regular trash receptacles. This includes pizza boxes, lunch boxes or excess trash beyond the capacity of the trash receptables in the room/event space. Please select which plan is best for your event:
My organization requests custodial service and will pay the (approximately $100) cost of service for disposal of trash/recycled items (recommended for major events).
My organization will remove pizza boxes, lunch boxes or excess trash and dispose of it (typically refuse is take to the large trash bins outside the law school near Peet’s).
Will you need tables?

Will you need a check-in table and/or catering tables (we have 6-foot long foldable tables)?
Where do you need tables setup?
Will you need additional tables for seating and/or vendor recommendations?

If you need tables for extra seating (e.g. banquet or round tables) or linens, napkins, etc., these will need to be acquired from one of our recommended vendors. *If yes, we will follow up with you with more information.
My event needs audio/visual equipment or IT support, including microphones, speakers, power point/slides or recording of an event:

Anything that requires microphones, speakers, podium, powerpoint/slides will require Law IT services.

Policies

By clicking here, I understand I am required to review and comply with all building policies of the UC Davis School of Law, UC Davis and University of California related to my event, including but not limited to Law School Building Policies and University Policy PPM 270-20.
By clicking here, I understand that all events at King Hall must have a designated sponsor that is a current faculty member, staff member or student in a leadership position related to the event.  The Designated Sponsor is the contact person for the event, must attend the event and is responsible for promoting compliance with building policies.
By clicking here, I understand that my organization may be charged custodial and associated costs (e.g. fixing/replacing damaged items). Trash must be taken out of any room used at the end of the event and placed in the outside trash bin (behind the library) or a $100 fee will be charged.

Comments

Add any additional comments below. You can provide additional follow up comments later, via the email link we send you.
Name Date Comment

Next Steps

Once you click submit below, our Events Team will be in touch with you to provide you with next steps.  Please do not advertise your event until you have received final approval to host your event.